The Moving Blog

On Wednesday Stoke-on-Trent City Council held their annual Staff Awards ceremony, where the City Archives - along with the rest of the wider Archives Relocation Project team - had been nominated for the Team Awesome award. Despite some deserving competition we're pleased as punch to say we were announced as the winners, bringing home a very special trophy in recognition of the hard work and dedication that made our move to The Potteries Museum & Art Gallery such a success. It makes for a pretty sweet early Christmas present too, don't you think?!

As if that wasn't enough, each of us also received our very own "Stoke Springs Eternal" mug with special Staff Awards lettering inside the lip and a custom backstamp too... snazzy! If it can be said than an archive service runs on tea, then these will get plenty of use in the coming years.

This then feels like a good time to sign off here on the blog. The Stoke-on-Trent City Archives is Moving microsite won't be going anywhere in the immediate future, but winning an award that certifies us as awesome seems like a pretty good final flourish to us! We hope you've found the microsite informative and entertaining: first and foremost we wanted to make our key access and timeline information as quick to find and as easy to understand as possible; producing blogs and vlogs to document our move journey, and sharing all of that with you, was the icing on the cake 😊

Our series of virtual tours is drawing to a close, but not before we take an early morning peek at our brand-new Reading Room, located on the lower ground floor of The Potteries Museum & Art Gallery. Of course, this is the one part of our new home that you can experience for yourself - simply make an appointment or pop in to see us whenever we're open! We hope you've enjoyed wending your way through the City Archives' various spaces with us - all eleven tours are available on YouTube, or via their respective pages in our post archive, if you ever fancy revisiting them 😊

* Yes, technically we've used this title before, but we've also run out of Anthology instalments to crib from... come on Disney, catch up!

After an almost-but-not-quite-a-Store-Tour filmed in an empty room, and some time-lapses captured during the move itself, this is the big one. With our archives and local studies material now safely in place, we're excited to be able to share a full walk-round of our two brand new strongrooms, which we've chosen to nickname "Oatcake" and "Pikelet" (they're both quite similar, but one is smaller than the other!). Plus, to sign off our Store Tours series* in style we're planning some in-person store tours for our reading room customers - ask about them when you make an appointment to find out when the next available tour date will be and, if you're interested, put your name down to secure a place!

* Fear not: a separate tour of our new Reading Room is still very much on the cards, we just have to find time to film when it's not open 😅

Before we waved goodbye to our home in the old City Central Library for the last time, we couldn't help but film one more Store Tour in the building. In this one-take walk round we visited all of the City Archives' strongrooms and secure spaces, connecting them together in a route that took us from the entrance of our Reading Room on floor three all the way down to the basement floor and outside to a view of our new home. As we mention in the vlog, this isn't the end of our Store Tours series - we have our new strongroom and Reading Room to show you as well!

We're delighted to announce that our new Reading Room at The Potteries Museum & Art Gallery is now open! We've updated the home page's Current Status section accordingly; from there you can find out our new opening times, and how to book an appointment to visit.

In our last as-it-happened update we showed you how the move was progressing in Store A, and now we can do the same for our secondary strongroom too. Officially designated as Store B, the team has informally christened it "Pikelet" which, as well as being the cutest name for a strongroom ever, fits perfectly as the slightly smaller (but no less inferior) companion to our other store, Oatcake. Well done to local readers who saw that name coming from a mile away after last week's post - honestly, after realising we also have a lobby area too we were very close to going all out on local foodstuff nicknames, but we just about managed to restrain ourselves. 😅

The timelapse above captures the work to decant the Minton Archive's Art & Design material, which had been transported across from our old strongroom in their original red and blue folio boxes, into dedicated drawers within Store B. The artworks and illustrations of this section can be anything from postcard to poster sized (and beyond), and this new storage system makes identifying and accessing individual items easy.

Here's the latest from our new main strongroom, officially called "Store A" but more colloquially known as "Oatcake" (We'll keep you guessing as to what our smaller secondary strongroom's nickname is, though local readers might already have an idea!). Look out for more of these as-it-happened updates appearing on the blog over the next few weeks, as we try to squeeze them all in before our official reopening on 22nd May.

* In reality it takes a lot of people a long time to make a move of this scale run smoothly, from the initial planning and preparation stages right up to the physical transportation of the archive (and beyond). Bear in mind that in the video above over 400 archive boxes are placed into position, but before those boxes even appear on your screen they will have been checked, labelled, loaded up, moved, and unloaded again. There are also another 17 identical runs in that part of the new strongroom alone, and many, many more shelves and drawers elsewhere in the two stores!

The physical move of our archive is still very much in progress, but with the end of this major relocation project now in sight we're pleased to be able to confirm the date of our reopening as Wednesday 22nd May, 2024. With the expectation of a very busy first few weeks - maybe even months! - we'd strongly recommend booking in advance of your visit. The easiest way to do this is via e-mail at [email protected], but you can also call and leave us a message on 01782 238420. We'll then get back to you with our availability and get you booked in.

We're looking forward to welcoming you into our brand new Reading Room at The Potteries Museum & Art Gallery - not too long now!

Here's a quick but exciting update to announce that the physical move has begun! During this period our ability to answer remote enquiries will be reduced even further, but we'll still try to help where we can. Our home page's Current Status section has been updated accordingly.

Now 2024 is here we're delighted to be able to write that Stoke-on-Trent City Archives will be reopening at The Potteries Museum & Art Gallery this year! We'd like to thank all our customers and depositors for their great patience and support so far, and we look forward to welcoming you to our new Reading Room when it opens in the spring. However, being in a new parent building means that we need to adjust our new opening hours to better fit with those of the museum. For reference, our previous standard timetable looked like this:

Our new Reading Room will open Wednesday to Friday, and on the first Saturday of each month. This averages out at just under 22 hours per week, and also offers our customers longer days in which to access our collections. This new timetable will work as follows:

Some Opening Hours FAQs

Why are you proposing to move away from being open every Saturday to only once a month?

Saturday openings are difficult to get right and we debated the pros and cons of opening just one long Saturday instead of four short Saturdays. Overall, we concluded that:

• Saturdays were generally our quietest day pre-lockdown.
• It opens up the possibility of holding events in our reading room on the Saturdays we're not open for research.
• Visitors coming from outside the area will be able to have a longer research period over the whole week, Wednesday to Saturday.

Will closing earlier on a Wednesday evening impact those who want a longer research day?

Previously, we opened at 9:30am and closed at 6pm on a Wednesday. The Potteries Museum & Art Gallery opens at 10am and closes at 5pm, so yes, we will no longer be able to open until 6pm on a Wednesday. However, we've made our opening hours on Thursdays and Fridays significantly longer, and we've also made our Saturday opening a whole day for those who can't visit during normal office hours.

The construction phase of our new strongroom over at The Potteries Museum & Art Gallery has just completed, and very soon the next major block of work to fit out the space with all the archival storage systems necessary to hold our collections will begin. Our stores will never look this empty again, and so we took the opportunity to film an almost-but-not-quite-a-Store-Tour vlog to show you around...

As well as capturing our new strongrooms on video we also snapped the second set of a bunch of before-and-after photographs, which we'd planned in advance in order to compare new to old. Although the switch from bare concrete and brick to white-painted surfaces might be the most immediately noticeable difference, look a little closer and you'll see some really big changes like appearing and disappearing walls and doors! 🤯

Then and Now: Main Strongroom

Then and Now: Secondary Strongroom